Occupation Summary

Human Resources Assistants, Except Payroll and Timekeeping

O*NET 43-4161.00

Description:

Compile and keep personnel records. Record data for each employee, such as address, weekly earnings, absences, amount of sales or production, supervisory reports, and date of and reason for termination. May prepare reports for employment records, file employment records, or search employee files and furnish information to authorized persons.

Annual Wages:
$44,987.00
Employment Rate:
Employment is expected to increase by 7.43%.
Education Level:
Bachelor's Degree. According to O*Net, the majority of people employed in this occupation have this level of education.
Endorsement:
Business and Industry

  1. Explain company personnel policies, benefits, and procedures to employees or job applicants.
  2. Record data for each employee, including such information as addresses, weekly earnings, absences, amount of sales or production, supervisory reports on performance, and dates of and reasons for terminations.
  3. Process and review employment applications to evaluate qualifications or eligibility of applicants.
  4. Answer questions regarding examinations, eligibility, salaries, benefits, and other pertinent information.
  5. Examine employee files to answer inquiries and provide information for personnel actions.
  6. Gather personnel records from other departments or employees.
  7. Search employee files to obtain information for authorized persons and organizations, such as credit bureaus and finance companies.
  8. Interview job applicants to obtain and verify information used to screen and evaluate them.
  9. Request information from law enforcement officials, previous employers, and other references to determine applicants' employment acceptability.
  10. Compile and prepare reports and documents pertaining to personnel activities.
  11. Inform job applicants of their acceptance or rejection of employment.
  12. Select applicants meeting specified job requirements and refer them to hiring personnel.
  13. Arrange for in-house and external training activities.
  14. Arrange for advertising or posting of job vacancies and notify eligible workers of position availability.
  15. Provide assistance in administering employee benefit programs and worker's compensation plans.
  16. Prepare badges, passes, and identification cards, and perform other security-related duties.
  17. Administer and score applicant and employee aptitude, personality, and interest assessment instruments.
  18. Process, verify, and maintain personnel related documentation, including staffing, recruitment, training, grievances, performance evaluations, classifications, and employee leaves of absence.
  19. Prepare and set up for new employee orientations.


National Industry Employment Patterns


Industry % of Human Resources Assistants, Except Payroll and Timekeeping employed Annual Growth Rate
Employment services 5.8 0.15
General medical and surgical hospitals 4.3 -0.42
Colleges, universities, and professional schools 3.3 -0.27
Elementary and secondary schools 3.2 -0.57
Management, scientific, and technical consulting services 3 1.15


Labor Market Information


2022 Statewide average hourly wage $21.63
2022 National average hourly wage $22.55
2020 National employment 112,000
2020 Texas employment 10,879
Texas projected employment by 2030 11,687
Texas projected annual employment and Turnover openings through 2030 1,198




TEXAS COUNTY MAP BY WORKFORCE DEVELOPMENT AREA
* Due to confidentiality rules, not all regions may have the data displayed. The sum of all the regions may not be equal to the state total.


Top 10 Relevant Knowledge Areas Relevant Importance Levels
Personnel and Human Resources
Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
88.20%
Administrative
Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and workplace terminology.
82.20%
Customer and Personal Service
Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
74.80%
Administration and Management
Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
69.40%
English Language
Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
68.80%
Computers and Electronics
Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
57.40%
Education and Training
Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.
53.00%
Mathematics
Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
48.80%
Public Safety and Security
Knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions.
46.80%
Communications and Media
Knowledge of media production, communication, and dissemination techniques and methods. This includes alternative ways to inform and entertain via written, oral, and visual media.
44.80%


Top 10 Relevant Skill Areas Relevant Importance Levels
Reading Comprehension
Understanding written sentences and paragraphs in work-related documents.
80.00%
Active Listening
Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
80.00%
Speaking
Talking to others to convey information effectively.
75.00%
Writing
Communicating effectively in writing as appropriate for the needs of the audience.
70.00%
Monitoring
Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
67.60%
Social Perceptiveness
Being aware of others' reactions and understanding why they react as they do.
67.60%
Critical Thinking
Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
67.60%
Time Management
Managing one's own time and the time of others.
62.40%
Active Learning
Understanding the implications of new information for both current and future problem-solving and decision-making.
60.00%
Judgment and Decision Making
Considering the relative costs and benefits of potential actions to choose the most appropriate one.
60.00%


Top 10 Relevant Abilities Relevant Importance Levels
Oral Expression
The ability to communicate information and ideas in speaking so others will understand.
80.00%
Oral Comprehension
The ability to listen to and understand information and ideas presented through spoken words and sentences.
80.00%
Written Comprehension
The ability to read and understand information and ideas presented in writing.
77.60%
Written Expression
The ability to communicate information and ideas in writing so others will understand.
75.00%
Speech Clarity
The ability to speak clearly so others can understand you.
75.00%
Near Vision
The ability to see details at close range (within a few feet of the observer).
72.40%
Speech Recognition
The ability to identify and understand the speech of another person.
70.00%
Problem Sensitivity
The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing that there is a problem.
67.60%
Deductive Reasoning
The ability to apply general rules to specific problems to produce answers that make sense.
65.00%
Information Ordering
The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
65.00%


  • Organizing, Planning, and Prioritizing Work
    -- Developing specific goals and plans to prioritize, organize, and accomplish your work.
  • Communicating with Supervisors, Peers, or Subordinates
    -- Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
  • Working with Computers
    -- Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
  • Establishing and Maintaining Interpersonal Relationships
    -- Developing constructive and cooperative working relationships with others, and maintaining them over time.
  • Processing Information
    -- Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
Other Activities


  • Relationships
    - Occupations that satisfy this work value allow employees to provide service to others and work with co-workers in a friendly non-competitive environment. Corresponding needs are Co-workers, Moral Values and Social Service.
  • Support
    - Occupations that satisfy this work value offer supportive management that stands behind employees. Corresponding needs are Company Policies, Supervision: Human Relations and Supervision: Technical.



Tools

Desktop calculator: 10-key calculators;

Desktop computers: Desktop computers;

Laser fax machine: Laser facsimile machines;

Mainframe computers: Mainframe computers;

Paper punching or binding machines: Document binding equipment;

Personal computers: Personal computers;

Photocopiers: Photocopiers; Photocopying equipment;

Scanners: Scanners;


Technology

Calendar and scheduling software: Calendar and scheduling software; Google Calendar;

Cloud-based data access and sharing software: Microsoft SharePoint;

Computer based training software: Learning management system LMS; Blackboard Learn; Blackboard Learning System;

Data base user interface and query software: Database software; FileMaker Pro; Microsoft Access;

Desktop publishing software: Microsoft Publisher;

Document management software: Document management system software;

Electronic mail software: Email software; Microsoft Outlook;

Enterprise resource planning ERP software: Oracle PeopleSoft; Enterprise resource planning ERP software; SAP ERP;

Human resources software: Ultimate Software UltiPro Workplace; Workscape HR Service Center; Human resource information system (HRIS); Human resource management software HRMS; Employee performance management system; Employee self-service software; ADP Enterprise HR; ADP Workforce Now; Oracle PeopleSoft Enterprise Employee Self-Service; Oracle PeopleSoft Enterprise Human Resources; Oracle Self-Service Human Resources; Oracle Taleo; Oracle HRIS;

Internet browser software: Microsoft Internet Explorer;

Office suite software: Microsoft Office software; Corel WordPerfect Office Suite;

Optical character reader OCR or scanning software: Scanning software;

Presentation software: Microsoft PowerPoint;

Process mapping and design software: Microsoft Visio;

Spreadsheet software: Microsoft Excel;

Web page creation and editing software: LinkedIn;

Word processing software: Microsoft Word; Google Docs; Word processing software;


Related O*NET occupational titles for Human Resources Assistants, Except Payroll and Timekeeping include:
  • 11-3012.00 Administrative Services Managers
  • 11-3111.00 Compensation and Benefits Managers
  • 13-1141.00 Compensation, Benefits, and Job Analysis Specialists
  • 43-4061.00 Eligibility Interviewers, Government Programs
  • 43-6011.00 Executive Secretaries and Executive Administrative Assistants
  • 43-1011.00 First-Line Supervisors of Office and Administrative Support Workers
  • 11-3121.00 Human Resources Managers
  • 13-1071.00 Human Resources Specialists
  • 43-3051.00 Payroll and Timekeeping Clerks
  • 43-6014.00 Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Contact Texas Workforce Commission
Labor Market and Career Information  |  101 E. 15th Street, Annex Room 0252  |  Austin, Texas 78778
Official Website  |  1-800-822-PLAN (7526)  |  512.936.3200

** The information in this report may be derived from many sources like O*NET, BLS (Bureau of Labor Statistics), OOH (Occupational Outlook Handbook), and Career One Stop.