Occupation Summary

Human Resources Assistants, Except Payroll and Timekeeping

O*NET 43-4161.00

Description:

Compile and keep personnel records. Record data for each employee, such as address, weekly earnings, absences, amount of sales or production, supervisory reports, and date of and reason for termination. May prepare reports for employment records, file employment records, or search employee files and furnish information to authorized persons.

Annual Wages:
$40,079.00
Employment Rate:
Employment is expected to increase by 6.12%.
Education Level:
Associate's Degree (or other 2-year degree). According to O*Net, the majority of people employed in this occupation have this level of education.
Endorsement:
Business and Industry

  1. Explain company personnel policies, benefits, and procedures to employees or job applicants.
  2. Record data for each employee, including such information as addresses, weekly earnings, absences, amount of sales or production, supervisory reports on performance, and dates of and reasons for terminations.
  3. Process and review employment applications to evaluate qualifications or eligibility of applicants.
  4. Answer questions regarding examinations, eligibility, salaries, benefits, and other pertinent information.
  5. Examine employee files to answer inquiries and provide information for personnel actions.
  6. Gather personnel records from other departments or employees.
  7. Search employee files to obtain information for authorized persons and organizations, such as credit bureaus and finance companies.
  8. Interview job applicants to obtain and verify information used to screen and evaluate them.
  9. Request information from law enforcement officials, previous employers, and other references to determine applicants' employment acceptability.
  10. Compile and prepare reports and documents pertaining to personnel activities.
  11. Inform job applicants of their acceptance or rejection of employment.
  12. Select applicants meeting specified job requirements and refer them to hiring personnel.
  13. Arrange for in-house and external training activities.
  14. Arrange for advertising or posting of job vacancies and notify eligible workers of position availability.
  15. Provide assistance in administering employee benefit programs and worker's compensation plans.
  16. Prepare badges, passes, and identification cards, and perform other security-related duties.
  17. Administer and score applicant and employee aptitude, personality, and interest assessment instruments.
  18. Process, verify, and maintain personnel related documentation, including staffing, recruitment, training, grievances, performance evaluations, classifications, and employee leaves of absence.


National Industry Employment Patterns


Industry % of Human Resources Assistants, Except Payroll and Timekeeping employed Annual Growth Rate
Other general merchandise stores 4.2 0.50
Department stores 4 -2.16
Management and technical consulting services 2.8 1.18


Labor Market Information


2018 Statewide average hourly wage $19.27
2018 National average hourly wage $20.01
2016 National employment 141,500
2016 Texas employment 11,615
Texas projected employment by 2026 12,326
Texas projected annual employment and Turnover openings through 2026 1,379




TEXAS COUNTY MAP BY WORKFORCE DEVELOPMENT AREA
* Due to confidentiality rules, not all regions may have the data displayed. The sum of all the regions may not be equal to the state total.


Top 10 Relevant Knowledge Areas Relevant Importance Levels
Personnel and Human Resources
Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
91.00%
Customer and Personal Service
Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
89.00%
English Language
Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
85.40%
Clerical
Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
82.60%
Administration and Management
Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
74.60%
Computers and Electronics
Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
66.80%
Law and Government
Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.
64.00%
Communications and Media
Knowledge of media production, communication, and dissemination techniques and methods. This includes alternative ways to inform and entertain via written, oral, and visual media.
55.60%
Psychology
Knowledge of human behavior and performance; individual differences in ability, personality, and interests; learning and motivation; psychological research methods; and the assessment and treatment of behavioral and affective disorders.
53.80%
Economics and Accounting
Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.
53.20%


Top 10 Relevant Skill Areas Relevant Importance Levels
Reading Comprehension
Understanding written sentences and paragraphs in work related documents.
80.00%
Active Listening
Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
75.00%
Speaking
Talking to others to convey information effectively.
72.40%
Writing
Communicating effectively in writing as appropriate for the needs of the audience.
67.60%
Critical Thinking
Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
65.00%
Time Management
Managing one's own time and the time of others.
62.40%
Monitoring
Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
62.40%
Social Perceptiveness
Being aware of others' reactions and understanding why they react as they do.
62.40%
Service Orientation
Actively looking for ways to help people.
62.40%
Complex Problem Solving
Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
60.00%


Top 10 Relevant Abilities Relevant Importance Levels
Oral Comprehension
The ability to listen to and understand information and ideas presented through spoken words and sentences.
85.00%
Oral Expression
The ability to communicate information and ideas in speaking so others will understand.
82.40%
Written Comprehension
The ability to read and understand information and ideas presented in writing.
77.60%
Near Vision
The ability to see details at close range (within a few feet of the observer).
72.40%
Speech Clarity
The ability to speak clearly so others can understand you.
72.40%
Written Expression
The ability to communicate information and ideas in writing so others will understand.
70.00%
Deductive Reasoning
The ability to apply general rules to specific problems to produce answers that make sense.
67.60%
Speech Recognition
The ability to identify and understand the speech of another person.
67.60%
Problem Sensitivity
The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
62.40%
Inductive Reasoning
The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
62.40%


  • Getting Information
    -- Observing, receiving, and otherwise obtaining information from all relevant sources.
  • Communicating with Supervisors, Peers, or Subordinates
    -- Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
  • Interacting With Computers
    -- Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
  • Performing Administrative Activities
    -- Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
  • Organizing, Planning, and Prioritizing Work
    -- Developing specific goals and plans to prioritize, organize, and accomplish your work.
Other Activities


  • Administer tests to determine qualifications
  • Align employee career motives to job performance objectives
  • Answer questions from employees or colleagues
  • Arbitrate disputes among groups or individuals
  • Arrange teleconference calls
  • Assign work to staff or employees
  • Categorize occupational, educational, or employment information
  • Collaborate with corporate counsel on legal human resources issues
  • Compile data on human physique, social customs, or artifacts
  • Compile historical data by consulting sources
  • Compile information for court cases
  • Compile information on findings from investigation of accidents
  • Compile itinerary of planned meetings or activities
  • Compile numerical or statistical data
  • Conduct financial audits
  • Conduct industry or market analysis
  • Conduct interviews to gather information
  • Consult stakeholders about innovation and market opportunities
  • Delegate administrative support activities
  • Deliver items such as mail, messages, records, or files
  • Design compensation models
  • Design human resource management performance metrics
  • Design talent readiness or succession plans
  • Develop employee dismissal guidelines
  • Develop employee handbook
  • Develop integrated learning environments
  • Develop personnel performance objectives
  • Dictate correspondence to be recorded
  • Direct human resource programs
  • Document provision of administrative services
  • Draft employment agreements
  • Employ basic business mathematical formulas
  • Establish global partnerships
  • Establish recruiting procedures
  • Establish recruiting relationship with regional colleges
  • Establish relationships with employees and co-workers
  • Evaluate ability of applicant
  • Evaluate applicant qualifications for employment
  • Evaluate applicant qualifications for licensure
  • Evaluate capital projects
  • Evaluate company recruiting needs
  • Evaluate employee performance
  • Evaluate equity and debt financing options
  • Evaluate information from employment interviews
  • Evaluate personnel benefits policies
  • Evaluate technology and communication infrastructure
  • Examine files or documents to obtain information
  • Execute employee bargaining agreements
  • Explain rules, policies, laws or regulations
  • Forecast consumer behavior
  • Forecast departmental personnel requirements
  • Generate programming template for repetitive tasks
  • Identify causes of talent attrition
  • Identify employee learning needs
  • Identify individual or group learning strategies
  • Identify software needed for specific project or task
  • Implement employee compensation and benefit plans
  • Implement supply chain management processes
  • Index information resources
  • Integrate job classification structure into human resource management systems
  • Interview job applicants
  • Issue identification documents to employees, members, or visitors
  • Maintain accounting journals
  • Maintain awareness of socio-economic trends
  • Maintain business or financial records, reports, or files
  • Maintain confidentiality of data
  • Maintain educational or training-related records, reports, or files
  • Maintain employee records
  • Maintain file of job openings
  • Maintain inventory of office supplies or forms
  • Maintain job descriptions
  • Maintain knowledge of formal and informal learning activities
  • Maintain processes and procedures manual
  • Maintain relationships with external agencies, organizations, and communities
  • Match clients to community resources
  • Monitor effects of talent attrition
  • Monitor employee learning or development progress
  • Monitor library, museum, or institution resources
  • Monitor merchandise purchases
  • Obtain information from clients, customers, or patients
  • Obtain information from stakeholders or constituents
  • Operate computers to enter, calculate, access, and retrieve data
  • Organize legal information or records
  • Perform applicant search to fill job openings
  • Perform basic accounting practices
  • Perform clerical duties such as typing, accepting orders, or sorting mail
  • Perform market segmentation analysis
  • Perform risk management planning
  • Perform SWOT analysis
  • Prepare business, operational, or managerial reports
  • Prepare contract documents
  • Prepare data rights policy
  • Prepare financing options and recommendations
  • Prepare meeting agenda
  • Prepare technical or scientific reports
  • Present information on human resource management issues
  • Provide assistance for job searches
  • Provide customer service
  • Publicize job openings
  • Recommend personnel actions such as promotions, transfers, and dismissals
  • Recruit candidates for employment
  • Recruit candidates for volunteer positions
  • Refer applicant to other hiring personnel
  • Refer callers to appropriate personnel
  • Refer clients to community services or resources
  • Refer patients to community resources
  • Request reports or records
  • Resolve worker or organizational conflicts or grievances
  • Respond to requests for information
  • Review laws for understanding and application
  • Schedule employee work hours
  • Schedule meetings, activities, classes, or events
  • Select applicants meeting qualifications
  • Solve administrative problems in the workplace
  • Supervise subordinate personnel or contractors
  • Take messages, notes, shorthand, and dictation
  • Track competitor financial gains and losses
  • Train workers in use of equipment or computers


  • Relationships
    - Occupations that satisfy this work value allow employees to provide service to others and work with co-workers in a friendly non-competitive environment. Corresponding needs are Co-workers, Moral Values and Social Service.
  • Support
    - Occupations that satisfy this work value offer supportive management that stands behind employees. Corresponding needs are Company Policies, Supervision: Human Relations and Supervision: Technical.



Tools

Desktop calculator: 10-key calculators;

Desktop computers: Desktop computers;

Laser fax machine: Laser facsimile machines;

Mainframe computers: Mainframe computers;

Paper punching or binding machines: Document binding equipment;

Personal computers: Personal computers;

Photocopiers: Photocopiers; Photocopying equipment;

Scanners: Scanners;


Technology

Calendar and scheduling software: Calendar software; Google Calendar;

Computer based training software: Blackboard Learn; WebCT;

Data base user interface and query software: Database software; FileMaker Pro software; Microsoft Access;

Document management software: Document management system software;

Electronic mail software: Email software; Microsoft Outlook;

Enterprise resource planning ERP software: SAP ERP; Enterprise resource planning ERP software;

Human resources software: Human resources information system HRIS software; Human resources management system HRMS software; Learning management system LMS software; Employee performance management system software; Employee self-service software; ADP Enterprise HR; Ultimate Software UltiPro Workplace; Workscape HR Service Center; Oracle Self-Service Human Resources; PeopleSoft Enterprise Employee Self-Service; PeopleSoft Enterprise Human Resources;

Internet browser software: Microsoft Internet Explorer;

Network conferencing software: Microsoft SharePoint;

Office suite software: Microsoft Office software;

Optical character reader OCR or scanning software: Scanning software;

Presentation software: Microsoft PowerPoint;

Spreadsheet software: Microsoft Excel;

Word processing software: Google Docs; Corel WordPerfect software; Microsoft Word; Word processing software;


Related O*NET occupational titles for Human Resources Assistants, Except Payroll and Timekeeping include:
  • 43-3021.02 Billing, Cost, and Rate Clerks
  • 43-3031.00 Bookkeeping, Accounting, and Auditing Clerks
  • 43-4011.00 Brokerage Clerks
  • 43-4061.00 Eligibility Interviewers, Government Programs
  • 43-6011.00 Executive Secretaries and Executive Administrative Assistants
  • 43-6012.00 Legal Secretaries
  • 43-4031.02 Municipal Clerks
  • 23-2011.00 Paralegals and Legal Assistants
  • 43-6014.00 Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
  • 13-2081.00 Tax Examiners and Collectors, and Revenue Agents


Contact Texas Workforce Commission
Labor Market and Career Information  |  101 E. 15th Street, Annex Room 0252  |  Austin, Texas 78778
Official Website  |  1-800-822-PLAN (7526)  |  512.936.3200

** The information in this report may be derived from many sources like O*NET, BLS (Bureau of Labor Statistics), OOH (Occupational Outlook Handbook), and Career One Stop.