Occupation Summary

Meeting, Convention, and Event Planners

O*NET 13-1121.00

Description:

Coordinate activities of staff, convention personnel, or clients to make arrangements for group meetings, events, or conventions.

Annual Wages:
$57,347.00
Employment Rate:
Employment is expected to increase by 16.71%.
Education Level:
Bachelor's Degree. According to O*Net, the majority of people employed in this occupation have this level of education.
Endorsement:
Business and Industry

  1. Consult with customers to determine objectives and requirements for events, such as meetings, conferences, and conventions.
  2. Monitor event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise.
  3. Confer with staff at a chosen event site to coordinate details.
  4. Review event bills for accuracy and approve payment.
  5. Plan and develop programs, agendas, budgets, and services according to customer requirements.
  6. Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security.
  7. Arrange the availability of audio-visual equipment, transportation, displays, and other event needs.
  8. Inspect event facilities to ensure that they conform to customer requirements.
  9. Maintain records of event aspects, including financial details.
  10. Conduct post-event evaluations to determine how future events could be improved.
  11. Negotiate contracts with such service providers and suppliers as hotels, convention centers, and speakers.
  12. Meet with sponsors and organizing committees to plan scope and format of events, to establish and monitor budgets, or to review administrative procedures and event progress.
  13. Direct administrative details, such as financial operations, dissemination of promotional materials, and responses to inquiries.
  14. Evaluate and select providers of services according to customer requirements.
  15. Read trade publications, attend seminars, and consult with other meeting professionals to keep abreast of meeting management standards and trends.
  16. Organize registration of event participants.
  17. Design and implement efforts to publicize events and promote sponsorships.
  18. Hire, train, and supervise volunteers and support staff required for events.
  19. Obtain permits from fire and health departments to erect displays and exhibits and serve food at events.
  20. Promote conference, convention and trades show services by performing tasks such as meeting with professional and trade associations, and producing brochures and other publications.
  21. Develop event topics and choose featured speakers.


National Industry Employment Patterns


Industry % of Meeting, Convention, and Event Planners employed Annual Growth Rate
Colleges, universities, and professional schools 7 0.32
Business, professional, labor, political, and similar organizations 6.6 0.34
Other support services 5.4 0.54
Traveler accommodation 5.2 0.71
Promoters of performing arts, sports, and similar events 4.3 1.17
Special food services 3.1 0.24
Other amusement and recreation industries 3.1 0.73
Other personal services 3.1 1.16
Restaurants and other eating places 3.1 0.48
Management, scientific, and technical consulting services 2.7 1.09


Labor Market Information


2024 Statewide average hourly wage $27.57
2024 National average hourly wage $31.29
2022 National employment 132,000
2022 Texas employment 15,297
Texas projected employment by 2032 17,853
Texas projected annual employment and Turnover openings through 2032 1,972




TEXAS COUNTY MAP BY WORKFORCE DEVELOPMENT AREA
* Due to confidentiality rules, not all regions may have the data displayed. The sum of all the regions may not be equal to the state total.


Top 10 Relevant Knowledge Areas Relevant Importance Levels
Customer and Personal Service
Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
86.60%
English Language
Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
84.60%
Communications and Media
Knowledge of media production, communication, and dissemination techniques and methods. This includes alternative ways to inform and entertain via written, oral, and visual media.
74.00%
Administrative
Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and workplace terminology.
70.00%
Administration and Management
Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
68.60%
Computers and Electronics
Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
65.20%
Public Safety and Security
Knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions.
63.00%
Law and Government
Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.
59.80%
Sales and Marketing
Knowledge of principles and methods for showing, promoting, and selling products or services. This includes marketing strategy and tactics, product demonstration, sales techniques, and sales control systems.
58.00%
Transportation
Knowledge of principles and methods for moving people or goods by air, rail, sea, or road, including the relative costs and benefits.
56.40%


Top 10 Relevant Skill Areas Relevant Importance Levels
Reading Comprehension
Understanding written sentences and paragraphs in work-related documents.
80.00%
Active Listening
Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
80.00%
Speaking
Talking to others to convey information effectively.
80.00%
Social Perceptiveness
Being aware of others' reactions and understanding why they react as they do.
77.60%
Coordination
Adjusting actions in relation to others' actions.
77.60%
Service Orientation
Actively looking for ways to help people.
77.60%
Critical Thinking
Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
77.60%
Time Management
Managing one's own time and the time of others.
75.00%
Judgment and Decision Making
Considering the relative costs and benefits of potential actions to choose the most appropriate one.
72.40%
Complex Problem Solving
Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
72.40%


Top 10 Relevant Abilities Relevant Importance Levels
Oral Comprehension
The ability to listen to and understand information and ideas presented through spoken words and sentences.
80.00%
Written Comprehension
The ability to read and understand information and ideas presented in writing.
80.00%
Oral Expression
The ability to communicate information and ideas in speaking so others will understand.
80.00%
Written Expression
The ability to communicate information and ideas in writing so others will understand.
80.00%
Speech Recognition
The ability to identify and understand the speech of another person.
80.00%
Problem Sensitivity
The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing that there is a problem.
77.60%
Deductive Reasoning
The ability to apply general rules to specific problems to produce answers that make sense.
77.60%
Fluency of Ideas
The ability to come up with a number of ideas about a topic (the number of ideas is important, not their quality, correctness, or creativity).
75.00%
Speech Clarity
The ability to speak clearly so others can understand you.
75.00%
Near Vision
The ability to see details at close range (within a few feet of the observer).
72.40%


  • Organizing, Planning, and Prioritizing Work
    -- Developing specific goals and plans to prioritize, organize, and accomplish your work.
  • Making Decisions and Solving Problems
    -- Analyzing information and evaluating results to choose the best solution and solve problems.
  • Communicating with Supervisors, Peers, or Subordinates
    -- Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
  • Communicating with People Outside the Organization
    -- Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.
  • Working with Computers
    -- Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
Other Activities


  • Independence
    - Occupations that satisfy this work value allow employees to work on their own and make decisions. Corresponding needs are Creativity, Responsibility and Autonomy.
  • Relationships
    - Occupations that satisfy this work value allow employees to provide service to others and work with co-workers in a friendly non-competitive environment. Corresponding needs are Co-workers, Moral Values and Social Service.



Tools

Desktop computers: Desktop computers;

Multimedia projectors: Video projectors;

Notebook computers: Laptop computers;

Overhead projectors: Overhead display projectors;

Personal computers: Personal computers;

Public address systems: Public address PA systems;

Two way radios: Two way radios;

Videoconferencing systems: Videoconferencing equipment;


Technology

Cloud-based data access and sharing software: Google Drive;

Customer relationship management CRM software: GruupMeet; Blackbaud The Raiser's Edge; Microsoft Dynamics; Oracle Eloqua;

Data base user interface and query software: NSF Hospitality Rendezvous Events; MemberClicks COMPLETE; Microsoft Access; FileMaker Pro; Lenos marketing automation software; Dean Evans & Associates EMS Professional;

Desktop communications software: ParentSquare;

Desktop publishing software: Adobe InDesign; Microsoft Publisher;

Electronic mail software: Microsoft Outlook; IBM Lotus Notes;

Facilities management software: MeetingMatrix International;

Financial analysis software: Delphi Discovery; Delphi Technology;

Geographic information system: ESRI ArcGIS software; Geographic information system GIS software;

Graphics or photo imaging software: Adobe Photoshop; Adobe Creative Cloud software; SmugMug Flickr; Trimble SketchUp Pro;

Internet browser software: Web browser software;

Network conferencing software: LogMeIn GoToWebinar;

Office suite software: Microsoft Office software;

Presentation software: Microsoft PowerPoint; Mentimeter;

Project management software: Microsoft Project; Active Network EventRegister; Event Management Software; Events Operations Software; Convention Industry Council CIC APEX Toolbox; Planstone; Oracle Primavera Enterprise Project Portfolio Management;

Sales and marketing software: Marketo Marketing Automation;

Spreadsheet software: Microsoft Excel; Spreadsheet software;

Video conferencing software: LogMeIn GoToMeeting;

Web page creation and editing software: LinkedIn; Facebook; Social media sites;

Web platform development software: Hypertext markup language HTML;

Word processing software: Google Docs; Microsoft Word;


Related O*NET occupational titles for Meeting, Convention, and Event Planners include:
  • 43-6011.00 Executive Secretaries and Executive Administrative Assistants
  • 39-1014.00 First-Line Supervisors of Entertainment and Recreation Workers, Except Gambling Services
  • 41-1012.00 First-Line Supervisors of Non-Retail Sales Workers
  • 13-1131.00 Fundraisers
  • 11-2033.00 Fundraising Managers
  • 27-2012.03 Media Programming Directors
  • 13-1082.00 Project Management Specialists
  • 27-3031.00 Public Relations Specialists
  • 39-9032.00 Recreation Workers
  • 11-9151.00 Social and Community Service Managers


Sources of Additional Information
  • For more information about professional planning for meetings, conventions, exhibitions, and events, including information about certification and industry trends, visit: Events Industry Council
  • International Association of Exhibitions and Events
  • Society of Government Meeting Professionals
  • For more information about wedding planners, including information about certification, visit: American Association of Certified Wedding Planners
  • Association of Bridal Consultants
  • Occupational Requirements Survey

  • For a profile highlighting selected BLS data on occupational requirements, see
  • Meeting, convention, and event planners (PDF)
  • Meeting, Convention, and Event Planners

  • Contact Texas Workforce Commission
    Labor Market and Career Information  |  101 E. 15th Street, Annex Room 0252  |  Austin, Texas 78778
    Official Website  |  1-800-822-PLAN (7526)  |  512.936.3200

    ** The information in this report may be derived from many sources like O*NET, BLS (Bureau of Labor Statistics), OOH (Occupational Outlook Handbook), and Career One Stop.