Occupation Summary

Document Management Specialists

O*NET 15-1299.03

Description:

Implement and administer enterprise-wide document management systems and related procedures that allow organizations to capture, store, retrieve, share, and destroy electronic records and documents.

Annual Wages:
$113,248.00
Employment Rate:
Employment is expected to increase by 28.88%.
Education Level:
Bachelor's Degree. According to O*Net, the majority of people employed in this occupation have this level of education.
Endorsement:
Business and Industry, Science Technology Engineering and Math (STEM)

  1. Monitor regulatory activity to maintain compliance with records and document management laws.
  2. Write, review, or execute plans for testing new or established document management systems.
  3. Search electronic sources, such as databases or repositories, or manual sources for information.
  4. Retrieve electronic assets from repository for distribution to users, collecting and returning to repository, if necessary.
  5. Propose recommendations for improving content management system capabilities.
  6. Prepare support documentation and training materials for end users of document management systems.
  7. Exercise security surveillance over document processing, reproduction, distribution, storage, or archiving.
  8. Implement scanning or other automated data entry procedures, using imaging devices and document imaging software.
  9. Document technical functions and specifications for new or proposed content management systems.
  10. Develop, document, or maintain standards, best practices, or system usage procedures.
  11. Consult with end users regarding problems in accessing electronic content.
  12. Conduct needs assessments to identify document management requirements of departments or end users.
  13. Assist in the development of document or content classification taxonomies to facilitate information capture, search, and retrieval.
  14. Assist in the assessment, acquisition, or deployment of new electronic document management systems.
  15. Assist in determining document management policies to facilitate efficient, legal, and secure access to electronic content.
  16. Analyze, interpret, or disseminate system performance data.
  17. Operate data capture technology to import digitized documents into document management system.
  18. Administer document and system access rights and revision control to ensure security of system and integrity of master documents.
  19. Implement electronic document processing, retrieval, and distribution systems in collaboration with other information technology specialists.
  20. Identify and classify documents or other electronic content according to characteristics such as security level, function, and metadata.
  21. Develop or configure document management system features, such as user interfaces, access profiles, and document workflow procedures.
  22. Keep abreast of developments in document management technologies and techniques by reviewing current literature, talking with colleagues, participating in educational programs, attending meetings or workshops, or participating in professional organizations or conferences.
  23. Prepare and record changes to official documents and confirm changes with legal and compliance management staff, including enterprise-wide records management staff.


National Industry Employment Patterns


Industry % of Document Management Specialists employed Annual Growth Rate
Computer systems design and related services 18 1.32
Management, scientific, and technical consulting services 5.7 1.04
Employment services 3.2 0.20
Colleges, universities, and professional schools 2.8 0.38
Software publishers 2.7 1.24
Insurance carriers 2.3 0.57
Architectural, engineering, and related services 2 0.54


Labor Market Information


2024 Statewide average hourly wage $54.45
2024 National average hourly wage $56.11
2022 National employment 449,400
2022 Texas employment 53,003
Texas projected employment by 2032 68,310
Texas projected annual employment and Turnover openings through 2032 5,280




TEXAS COUNTY MAP BY WORKFORCE DEVELOPMENT AREA
* Due to confidentiality rules, not all regions may have the data displayed. The sum of all the regions may not be equal to the state total.


Top 10 Relevant Knowledge Areas Relevant Importance Levels
English Language
Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
78.00%
Administration and Management
Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
77.00%
Computers and Electronics
Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
76.00%
Customer and Personal Service
Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
71.00%
Administrative
Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and workplace terminology.
69.00%
Law and Government
Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.
69.00%
Education and Training
Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.
67.00%
Sales and Marketing
Knowledge of principles and methods for showing, promoting, and selling products or services. This includes marketing strategy and tactics, product demonstration, sales techniques, and sales control systems.
55.00%
Mathematics
Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
55.00%
Communications and Media
Knowledge of media production, communication, and dissemination techniques and methods. This includes alternative ways to inform and entertain via written, oral, and visual media.
54.40%


Top 10 Relevant Skill Areas Relevant Importance Levels
Reading Comprehension
Understanding written sentences and paragraphs in work-related documents.
77.60%
Active Listening
Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
75.00%
Writing
Communicating effectively in writing as appropriate for the needs of the audience.
75.00%
Critical Thinking
Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
75.00%
Complex Problem Solving
Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
72.40%
Monitoring
Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
72.40%
Systems Analysis
Determining how a system should work and how changes in conditions, operations, and the environment will affect outcomes.
72.40%
Systems Evaluation
Identifying measures or indicators of system performance and the actions needed to improve or correct performance, relative to the goals of the system.
65.00%
Active Learning
Understanding the implications of new information for both current and future problem-solving and decision-making.
65.00%
Speaking
Talking to others to convey information effectively.
62.40%


Top 10 Relevant Abilities Relevant Importance Levels
Oral Expression
The ability to communicate information and ideas in speaking so others will understand.
80.00%
Oral Comprehension
The ability to listen to and understand information and ideas presented through spoken words and sentences.
80.00%
Written Comprehension
The ability to read and understand information and ideas presented in writing.
77.60%
Problem Sensitivity
The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing that there is a problem.
75.00%
Written Expression
The ability to communicate information and ideas in writing so others will understand.
75.00%
Inductive Reasoning
The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
75.00%
Information Ordering
The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
75.00%
Deductive Reasoning
The ability to apply general rules to specific problems to produce answers that make sense.
72.40%
Category Flexibility
The ability to generate or use different sets of rules for combining or grouping things in different ways.
70.00%
Near Vision
The ability to see details at close range (within a few feet of the observer).
70.00%


  • Working with Computers
    -- Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
  • Evaluating Information to Determine Compliance with Standards
    -- Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
  • Getting Information
    -- Observing, receiving, and otherwise obtaining information from all relevant sources.
  • Communicating with Supervisors, Peers, or Subordinates
    -- Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
  • Documenting/Recording Information
    -- Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
Other Activities


  • Achievement
    - Occupations that satisfy this work value are results oriented and allow employees to use their strongest abilities, giving them a feeling of accomplishment. Corresponding needs are Ability Utilization and Achievement.
  • Support
    - Occupations that satisfy this work value offer supportive management that stands behind employees. Corresponding needs are Company Policies, Supervision: Human Relations and Supervision: Technical.



Tools

Computer servers: Content servers; Cloud computing servers;

Hard disk drives: Computer hard disk drives;

Magneto optical MO drives: Magneto optical drives;

Scanners: Scanners;

Tape arrays: Tape libraries;


Technology

Analytical or scientific software: CAPSYS Capture; EMC Captiva; Microsoft Office Document Imaging; Office Gemini Diamond Vision; Perceptive Software ImageNow;

Application server software: Oracle WebLogic Server;

Cloud-based data access and sharing software: Microsoft SharePoint;

Cloud-based management software: IBM WebSphere MQ;

Computer aided design CAD software: Dassault Systemes SolidWorks; Autodesk AutoCAD; PTC Creo Parametric;

Content workflow software: Thomson Reuters GoFileRoom; IBM FileNet Content Manager;

Data base management system software: Teradata Database;

Data base reporting software: SAP Business Objects;

Data base user interface and query software: Vertafore ImageRight; Microsoft Access; FileMaker Pro; IBM DB2; Microsoft SQL Server;

Data compression software: File compression software;

Data mining software: Google Analytics;

Desktop communications software: Skype;

Desktop publishing software: Adobe InDesign;

Development environment software: Microsoft .NET Framework; Microsoft Visual Basic; Oracle SQL Developer;

Document management software: Oracle Universal Content Management; Records management software; Systemware; Personable Workflow DMS; Saperion ECM; SAP DMS; Westbrook Fortis; Thomson Reuters FileCabinet CS; Treeno Software Treeno Content Server; Xerox DocuShare; Xythos Enterprise Document Management Suite; Open Text Web Solutions; OpenDocMan; Newgen Software Technologies OmniDocs; Objectif Lune PlanetPress Suite; Objective Electronic Document Management; Laserfiche Rio; FileVision; Hewlett Packard Exstream Dialogue; Hyland Software OnBase; Ademero Content Central; Adobe Acrobat; Advanced Processing and Imaging OptiView ECM; Alfresco Software Alfresco; Autonomy iManage WorkSite; Cabinet NG CNG-SAFE; Computhink ViewWise; Conarc iChannel; Fabasoft Folio; FileHold Systems FileHold; EMC Document Sciences xPression; EMC Documentum; Enterprise report management ERM software; Ever Team EverSuite Content Management; Day Software CQ5 Web Content Management; DB Tech RAS; Doc.It DM; Document imaging software; Document indexing software; Document management system software; DocuSign eSignature;

Electronic mail software: IBM Notes; Microsoft Outlook;

Enterprise application integration software: Extensible markup language XML; SAP BusinessObjects Data Integrator;

Enterprise resource planning ERP software: SAP ERP Financials; Pegasystems SmartBPM; Business process management BPM software; Oracle PeopleSoft Financials; Microsoft Dynamics; IBM BPM Blueprint;

File versioning software: Version control software;

Filesystem software: File system software;

Graphics or photo imaging software: Adobe Photoshop;

Object or component oriented development software: Apache Groovy; Oracle Java; Perl; SAP PowerBuilder;

Office suite software: Microsoft Office software;

Operating system software: Microsoft Windows; Linux; IBM MVS; UNIX;

Optical character reader OCR or scanning software: Optical character recognition OCR software;

Presentation software: Microsoft PowerPoint;

Process mapping and design software: Microsoft Visio;

Project management software: Microsoft Project; Central Desktop;

Requirements analysis and system architecture software: Unified modeling language UML;

Sales and marketing software: Google Ads;

Spreadsheet software: Microsoft Excel;

Video conferencing software: Google Meet;

Video creation and editing software: Apple Final Cut Pro; WeVideo;

Web page creation and editing software: Adobe Dreamweaver; Google Sites;

Web platform development software: Hypertext markup language HTML; Apache Tomcat;

Word processing software: Microsoft Word;


Related O*NET occupational titles for Document Management Specialists include:
  • 11-3012.00 Administrative Services Managers
  • 15-1211.00 Computer Systems Analysts
  • 15-1242.00 Database Administrators
  • 15-1243.00 Database Architects
  • 29-9021.00 Health Information Technologists and Medical Registrars
  • 15-1212.00 Information Security Analysts
  • 13-1111.00 Management Analysts
  • 29-2072.00 Medical Records Specialists
  • 15-1252.00 Software Developers
  • 15-1299.01 Web Administrators


No sources of additional information found.

Contact Texas Workforce Commission
Labor Market and Career Information  |  101 E. 15th Street, Annex Room 0252  |  Austin, Texas 78778
Official Website  |  1-800-822-PLAN (7526)  |  512.936.3200

** The information in this report may be derived from many sources like O*NET, BLS (Bureau of Labor Statistics), OOH (Occupational Outlook Handbook), and Career One Stop.