Occupation Summary

Bookkeeping, Accounting, and Auditing Clerks

O*NET 43-3031.00

Description:

Compute, classify, and record numerical data to keep financial records complete. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers.

Annual Wages:
$41,392.00
Employment Rate:
Employment is expected to increase by 7.05%.
Education Level:
High School Diploma (or GED or High School Equivalence Certificate). According to O*Net, the majority of people employed in this occupation have this level of education.
Endorsement:
Business and Industry, Science Technology Engineering and Math (STEM)

  1. Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
  2. Operate computers programmed with accounting software to record, store, and analyze information.
  3. Comply with federal, state, and company policies, procedures, and regulations.
  4. Debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software.
  5. Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers.
  6. Calculate, prepare, and issue bills, invoices, account statements, and other financial statements according to established procedures.
  7. Compile statistical, financial, accounting, or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses.
  8. Code documents according to company procedures.
  9. Access computerized financial information to answer general questions as well as those related to specific accounts.
  10. Operate 10-key calculators, typewriters, and copy machines to perform calculations and produce documents.
  11. Reconcile or note and report discrepancies found in records.
  12. Perform financial calculations, such as amounts due, interest charges, balances, discounts, equity, and principal.
  13. Perform general office duties, such as filing, answering telephones, and handling routine correspondence.
  14. Prepare bank deposits by compiling data from cashiers, verifying and balancing receipts, and sending cash, checks, or other forms of payment to banks.
  15. Receive, record, and bank cash, checks, and vouchers.
  16. Calculate and prepare checks for utilities, taxes, and other payments.
  17. Compare computer printouts to manually maintained journals to determine if they match.
  18. Reconcile records of bank transactions.
  19. Prepare trial balances of books.
  20. Monitor status of loans and accounts to ensure that payments are up to date.
  21. Transfer details from separate journals to general ledgers or data processing sheets.
  22. Compile budget data and documents, based on estimated revenues and expenses and previous budgets.
  23. Calculate costs of materials, overhead, and other expenses, based on estimates, quotations and price lists.
  24. Match order forms with invoices, and record the necessary information.
  25. Complete and submit tax forms and returns, workers' compensation forms, pension contribution forms, and other government documents.
  26. Maintain inventory records.
  27. Perform personal bookkeeping services.
  28. Compute deductions for income and social security taxes.
  29. Prepare purchase orders and expense reports.
  30. Prepare and process payroll information.

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National Industry Employment Patterns


Industry % of Bookkeeping, Accounting, and Auditing Clerks employed Annual Growth Rate
Accounting and bookkeeping services 5.8 0.05
Depository credit intermediation 2.2 -0.72


Labor Market Information


2018 Statewide average hourly wage $19.90
2018 National average hourly wage $20.25
2016 National employment 1,730,500
2016 Texas employment 131,299
Texas projected employment by 2026 140,549
Texas projected annual employment and Turnover openings through 2026 15,872




TEXAS COUNTY MAP BY WORKFORCE DEVELOPMENT AREA
* Due to confidentiality rules, not all regions may have the data displayed. The sum of all the regions may not be equal to the state total.


Top 10 Relevant Knowledge Areas Relevant Importance Levels
Clerical
Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
80.40%
Mathematics
Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
74.00%
English Language
Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
73.40%
Economics and Accounting
Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.
70.20%
Customer and Personal Service
Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
69.40%
Computers and Electronics
Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
61.00%
Administration and Management
Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
58.20%
Personnel and Human Resources
Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
48.60%
Law and Government
Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.
47.60%
Education and Training
Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.
36.80%


Top 10 Relevant Skill Areas Relevant Importance Levels
Reading Comprehension
Understanding written sentences and paragraphs in work related documents.
67.60%
Active Listening
Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
67.60%
Speaking
Talking to others to convey information effectively.
67.60%
Mathematics
Using mathematics to solve problems.
65.00%
Writing
Communicating effectively in writing as appropriate for the needs of the audience.
65.00%
Monitoring
Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
65.00%
Critical Thinking
Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
65.00%
Time Management
Managing one's own time and the time of others.
65.00%
Social Perceptiveness
Being aware of others' reactions and understanding why they react as they do.
62.40%
Coordination
Adjusting actions in relation to others' actions.
57.60%


Top 10 Relevant Abilities Relevant Importance Levels
Oral Comprehension
The ability to listen to and understand information and ideas presented through spoken words and sentences.
75.00%
Written Comprehension
The ability to read and understand information and ideas presented in writing.
75.00%
Written Expression
The ability to communicate information and ideas in writing so others will understand.
75.00%
Oral Expression
The ability to communicate information and ideas in speaking so others will understand.
72.40%
Mathematical Reasoning
The ability to choose the right mathematical methods or formulas to solve a problem.
72.40%
Near Vision
The ability to see details at close range (within a few feet of the observer).
72.40%
Problem Sensitivity
The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
70.00%
Number Facility
The ability to add, subtract, multiply, or divide quickly and correctly.
67.60%
Information Ordering
The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
65.00%
Speech Recognition
The ability to identify and understand the speech of another person.
65.00%


  • Getting Information
    -- Observing, receiving, and otherwise obtaining information from all relevant sources.
  • Interacting With Computers
    -- Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
  • Processing Information
    -- Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
  • Documenting/Recording Information
    -- Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
  • Organizing, Planning, and Prioritizing Work
    -- Developing specific goals and plans to prioritize, organize, and accomplish your work.
Other Activities


  • Account for organizational funding
  • Analyze applicant financial status
  • Analyze credit information
  • Analyze financial data or information
  • Balance cash register
  • Calculate differential equations
  • Calculate monetary exchange
  • Calculate Return on Investment (ROI)
  • Classify information according to content or purpose
  • Collect deposits, payments, funding, or fees
  • Collect overdue bills
  • Compare shipment contents to records
  • Compile data or information for financial reports
  • Complete purchase requisitions
  • Compute financial data
  • Compute property equity
  • Compute state and federal taxes
  • Conduct financial investigations
  • Confer with customer to review terms of credit or payment plan
  • Decide how to store valuable, historical documents, materials, and art
  • Detect discrepancies in records or reports
  • Disburse organizational funding
  • Distribute sales proceeds or commissions
  • Edit documents for completeness, accuracy, or conformance to standards
  • Estimate travel rates or expenses
  • Evaluate degree of financial risk
  • Examine files or documents to obtain information
  • Examine financial documents to verify issue
  • Explain available financial assistance
  • Identify financial risks to company
  • Inform clients of fluctuations affecting account
  • Inspect account books or systems for efficiency, effectiveness, or acceptability
  • Maintain balance sheets
  • Maintain business or financial records, reports, or files
  • Maintain communication line switching devices
  • Maintain customer and account records
  • Maintain daily logs or records
  • Maintain employee records
  • Maintain escrow account
  • Maintain inventory of office supplies or forms
  • Maintain record of organization expenses
  • Maintain travel expense accounts
  • Monitor credit extension decisions
  • Monitor currency, coin, or checks in cash drawer
  • Obtain information from attorneys, witnesses, or litigants
  • Obtain information from clients, customers, or patients
  • Obtain information from stakeholders or constituents
  • Operate calculating devices
  • Operate computers to enter, calculate, access, and retrieve data
  • Organize individual, group, or organizational account invoices
  • Perform clerical duties such as typing, accepting orders, or sorting mail
  • Perform financial analysis of organizational resources and health
  • Prepare bank deposits
  • Prepare billing statements
  • Prepare business, operational, or managerial reports
  • Prepare corporate minute books
  • Prepare correspondence relating to financial discrepancies
  • Prepare cost estimates
  • Prepare financial reports
  • Prepare tax returns
  • Prepare technical or scientific reports
  • Process account invoices
  • Process checks for dissemination
  • Process credit transaction
  • Process customer transactions using computer or cash register
  • Process individual, group, or organizational invoices
  • Process payroll documents, records, or checks
  • Receive payments from others
  • Reconcile financial records
  • Record historical information
  • Request reports or records
  • Resolve invoice, purchasing, funding, or payment discrepancies
  • Respond to requests for information
  • Review records for accuracy and completeness
  • Sort books or publications
  • Sort mail letters or packages by hand
  • Take messages, notes, shorthand, and dictation
  • Verify bank or financial transactions
  • Verify completeness or accuracy of data
  • Verify information for credit investigations
  • Verify signatures for financial transactions


  • Relationships
    - Occupations that satisfy this work value allow employees to provide service to others and work with co-workers in a friendly non-competitive environment. Corresponding needs are Co-workers, Moral Values and Social Service.
  • Support
    - Occupations that satisfy this work value offer supportive management that stands behind employees. Corresponding needs are Company Policies, Supervision: Human Relations and Supervision: Technical.



Tools

Desktop calculator: 10-key calculators;

Desktop computers: Desktop computers;

Ledger paper: Ledger sheets;

Notebook computers: Notebook computers;

Receipts or receipt books: Receipt books;

Scanners: Image scanners;

Scientific calculator: Financial calculators;


Technology

Accounting software: ATX Total Accounting Office; ATX Total Engagement Office; Accounts payable software; Accounts receivable software; Accurate NXG; ACS Technologies ACS FinancialSuite software; Activant Solutions Activant Prophet 21; AdaptaSoft CyberPay; American HealthTech Financial; Asset management software; Automation Counselors municiPAL; BLS Software Invoice!; Best MIP Fund Accounting; BillingTracker software; Blackbaud The Financial Edge; CCIS AccountAbility; CYMA IV Accounting for Windows; ComputerEase; Cost accounting software; Financial reporting software; Financial statement software; FlexiLedger software; Fund accounting software; General ledger software; Heron CrossTie General Ledger; Intuit QuickBooks; Intuit QuickBooks software; Intuit Quicken software; JD Edwards software; Infor Global Solutions Starbuilder; New Millennium Communications Genesis Accounting; PROPHIX Enterprise; Quicken Elite software; Roundtable Software Advantage Accounting System; Sage Peachtree software; Softrax Revenue Management; Sage 50 Accounting; UA Business Software Professional Edition;

Compliance software: Paisley RiskNavigator; Paisley Cardmap; Paisley Focus Control Assurance; Intrax ProcedureNet; Financial compliance software; FLS eDP.Payrolltax; Corporate Responsibility System Technologies Limited CRSTL Compliance Positioning System;

Customer relationship management CRM software: Sage ACT!;

Data base user interface and query software: Sage 100 Contractor; FileMaker Pro software; Data entry software; Microsoft Access;

Document management software: OmniRIM software; Document management system software; Accutrac software; Records management software;

Electronic mail software: Microsoft Outlook; IBM Notes;

Enterprise application integration software: SAP BusinessObjects Data Integrator;

Enterprise resource planning ERP software: SAP software; Sage MAS software; AMS Services AMS Sagitta; Microsoft Dynamics GP; Microsoft Dynamics software; Microsoft Great Plains software; Oracle Hyperion software; Oracle JD Edwards EnterpriseOne; Oracle PeopleSoft; AcornSystems Corporate Performance Management; Advanced Management Systems (AMS) Winery Software; Business performance management BPM software; Cartesis ES Magnitude;

Financial analysis software: AuditWare software; Auditing software; Oracle E-Business Suite Financials; Paisley IssueTrack; Paisley AutoAudit; RSM McGladrey Advanced Practice Solutions Paperless Audit; RSM McGladrey Auditor Assistant; MethodWare ProAudit Advisor; Pentana audit work system PAWS;

Internet browser software: Microsoft Internet Explorer;

Medical software: Healthcare common procedure coding system HCPCS software; Medical condition coding software; Medical procedure coding software;

Office suite software: Microsoft Office software;

Presentation software: Microsoft PowerPoint;

Project management software: HCSS HeavyBid; HCSS HeavyJob;

Spreadsheet software: Microsoft Excel; Spreadsheet software;

Time accounting software: Payroll software; HMS software; ADP Pay eXpert;

Transaction server software: Tumbleweed SecureTransport;

Word processing software: Word processing software; Microsoft Word;


Related O*NET occupational titles for Bookkeeping, Accounting, and Auditing Clerks include:
  • 43-3021.02 Billing, Cost, and Rate Clerks
  • 43-4011.00 Brokerage Clerks
  • 43-6011.00 Executive Secretaries and Executive Administrative Assistants
  • 43-4071.00 File Clerks
  • 43-4161.00 Human Resources Assistants, Except Payroll and Timekeeping
  • 43-6012.00 Legal Secretaries
  • 43-4031.02 Municipal Clerks
  • 43-3051.00 Payroll and Timekeeping Clerks
  • 43-3061.00 Procurement Clerks
  • 13-2082.00 Tax Preparers


Sources of Additional Information
  • For more information about bookkeeping, accounting, and auditing clerks, visit: American Institute of Professional Bookkeepers
  • National Association of Certified Public Bookkeepers
  • Bookkeeping, Accounting, and Auditing Clerks

  • Contact Texas Workforce Commission
    Labor Market and Career Information  |  101 E. 15th Street, Annex Room 0252  |  Austin, Texas 78778
    Official Website  |  1-800-822-PLAN (7526)  |  512.936.3200

    ** The information in this report may be derived from many sources like O*NET, BLS (Bureau of Labor Statistics), OOH (Occupational Outlook Handbook), and Career One Stop.